SutraSoft Export Incentive and Trade Compliance Software for Textile Exporters
A platform for Indian textile and apparel exporters that calculates and tracks incentive claims, determines origin under free trade agreements, and prepares the documents and traceability records required by buyers and regulators.
Solution Overview
SutraSoft brings the trade compliance work of an Indian textile or apparel exporter into one system. It calculates entitlements under RoSCTL, RoDTEP and Duty Drawback, tracks Advance Authorisation and EPCG obligations and IGST refunds, and scans shipping bills daily for claims that were missed.
On the same product, bill-of-materials and shipment data, the platform determines origin under free trade agreements, prepares certificates of origin and export documents, and maintains lot-level traceability together with chemical and environmental compliance records.
| Shipping bill | HS | Scheme | Entitlement | Status |
|---|---|---|---|---|
| SB-104412 | 6109 | RoSCTL | ₹1,42,300 | Scrip issued |
| SB-104457 | 6302 | RoSCTL | ₹96,750 | Filed |
| SB-104503 | 5208 | RoDTEP | ₹38,120 | Compare drawback |
| SB-104519 | 6205 | None claimed | ₹74,900 | Missed claim |
Compliance Challenges Addressed
India exported US$35.8 billion of textiles and apparel in FY2025-261. As exporters shift volume toward markets with preferential access, the work of proving origin and recovering incentives grows alongside it. RoSCTL and RoDTEP were reported as extended to 31 December 2026 by notifications dated 30 September 20262,3, which makes current rate and validity data an operational requirement.
Unclaimed Export Incentives
Entitlements depend on the HS chapter, the scheme code on each shipping bill and the rate in force on the bill date. Claims tracked by hand can be missed, and missed claims are rarely detected afterwards.
Proof of Origin
Each agreement sets product-specific rules such as yarn-forward, tariff shift or regional value content. Under the India–UK agreement origin is self-certified4, which places the burden of proof on the exporter.
Fragmented Buyer Compliance
Restricted-substance screening, certified-material transaction certificates and environmental records are often held in separate files, and the same data is re-entered for each request.
How SutraSoft Works
The sequence below follows a shipping bill from import to a recovered incentive. Each step writes an event to a hash-chained audit log, and each calculation records the rate table and effective date it used.
Onboard Exporter
IEC, GSTIN and plants
Import Shipping Bills
CSV or spreadsheet with column mapping
Check Eligibility
Scheme codes; no dual claims
Calculate Entitlement
Rate in force on the bill date
Create Claims
Single bill or all eligible bills
File and Track
Filed on the portal; status followed to scrip
Detect Missed Claims
Daily scan, with value in rupees
Alert and Report
Notifications and PDF reports
Shipping Bill Line
- HS chapter
- Scheme code on the bill
- Rate in force on the bill date
Scheme Rules
- HS chapters 61 to 63 route to RoSCTL
- Other textile lines route to RoDTEP
- RoSCTL and RoDTEP cannot both be claimed on one item
- Drawback compared with RoDTEP
Result
- Best-scheme comparison
- Claim created for the eligible line
- Inputs, rate table and effective date stored
Rules of Origin and Certificates
The rules-of-origin engine looks up the product-specific rule for the destination's agreement and evaluates each material in the bill of materials. SutraSoft then prepares the certificate of origin with a sequential number. The certificate is issued by the authorised agency through DGFT's eCoO 2.0 system5.
Inputs
- Eight-digit HS code of the product
- Bill of materials
- Cost, HS code and origin of each material
- Destination agreement
Rules-of-Origin Engine
- Tariff shift
- Regional value content
- Yarn-forward and cut-and-sew
- De minimis, cumulation and absorption
Outputs
- Pass or fail result per material
- Determination report
- Certificate of origin prepared for issue
- Duty saving and 12-month expiry alert
Platform Modules
Export Incentives and Trade
- Shipping-bill import
- Incentive claims
- Missed-claim scan
- AA and EPCG
- IGST refunds and scrips
- Rules of origin
- Certificate preparation
- FTA savings scan
- Landed cost and duties
- HS code search
Product and Supply-Chain Compliance
- Lot traceability
- GOTS certificates and QR labels
- Chemical screening
- Consents and licences
- Carbon Scope 1 and 2
- ESG records
- EU product passport records
Platform Services
- Compliance calendar
- Document generation
- Vault and auditor links
- Tamper-evident log
- OCR intake
- Notifications
- Role-based access
Key Capabilities
Export Incentives
- RoSCTL, RoDTEP and Drawback claims with scheme-code validation
- Best-scheme comparison and dual-claim prevention
- Claim lifecycle through scrip issue and utilisation
- Daily missed-claim detection and scrip ledger
Authorisations and Refunds
- Advance Authorisation obligations
- EPCG obligations
- IGST refund tracking
- Analytics across schemes
FTA and Origin
- Eligibility by product and shipment
- Determination from the bill of materials
- Savings tracker
- Retrospective scan of past shipments
Destination Duty
- Landed cost by destination
- Anti-dumping duty alerts
- Multi-market comparison
- Buyer landed-cost reports
Export Documents
- 39 catalogued document types
- Shipment package builder with gap checks
- Vault with expiry tracking
- Time-limited auditor access links
Compliance Calendar
- Obligations generated from the company profile
- Traffic-light dashboard
- Evidence-gated tasks
- Multi-plant group view
Traceability
- Lot graph from fibre to shipment
- Certified fraction and mass balance
- GOTS transaction certificates
- QR labels and public lot pages
Chemicals and Environment
- Chemical inventory with REACH SVHC screening
- Buyer restricted-substance list screening
- Pollution control consents and statutory licences
- Effluent, water, waste and carbon records
EU Digital Product Passport
- Passport records assembled from product data
- Completeness score
- JSON-LD export and public resolver
- Fields remain provisional until the EU adopts the textiles delegated act
Comparison with Typical Approaches
| Capability | Typical Approach | SutraSoft |
|---|---|---|
| Incentive claims | Shipping bills reviewed by staff or a broker; claims tracked in spreadsheets | Eligibility, scheme-code validation and best-scheme comparison per line, with a daily missed-claim scan |
| Rules of origin | Worksheets per shipment, or consultant advice | Bill-of-materials engine with per-material results |
| Documents | Prepared separately for each shipment, with data re-keyed | 39 document types from one data set, with a gap check on each package |
| Missed preference | Not reviewed after shipment | Retrospective scan of past shipments for duty preference |
| Buyer compliance | Separate files for substances and certified materials | Screening, GOTS certificates and mass balance on the same lot records |
| Audit evidence | Emails and files | Hash-chained event log; each calculation stores inputs, rate table and effective date |
Intended Users
Owner, Managing Director or CFO
Reviews incentive recovery, duty savings and compliance risk across the business.
Export Documentation Executive
Manages claims, certificates and shipment documents on a daily basis.
Merchandisers and Plant Managers
Maintain products, bills of materials, lots and plant records.
Group Compliance or ESG Head
Oversees multi-plant consents, calendars and buyer requests.
Merchant Exporters
Use incentive tracking, certificates of origin for several agreements and document packages.
Brokers and Chartered Accountants
Support the exporter's claims and receive time-limited access to records.
Security and Record Integrity
| Control | Implementation |
|---|---|
| Audit trail | Append-only event store with a SHA-256 hash chain and an integrity verifier |
| Calculation integrity | Each calculation stores its inputs, rate table and effective date, with dual-claim prevention |
| Tenant data isolation | Tenant identifier on every tenant-scoped table and a tenant filter on every query |
| Credential protection | Integration credentials encrypted with AES-256-GCM using per-tenant derived keys |
| External access | Time-limited auditor access links with download logging |
Scope and Current Coverage
Frequently Asked Questions
Does SutraSoft file incentive claims on government portals?
No. SutraSoft calculates and tracks claims. Claims are filed on the government portal, and the platform follows their status through to scrip issue and utilisation.
How does shipping-bill data enter the platform?
Shipping bills are imported from CSV or spreadsheet files with column mapping. Live ICEGATE connectivity is planned.
Does SutraSoft issue certificates of origin?
No. SutraSoft determines origin and prepares the certificate data. Certificates are issued by the authorised agency through DGFT's eCoO 2.0 system.
Which free trade agreements are covered?
Rule content is currently held for the UK, UAE, Australia, Japan, Korea and ASEAN agreements. EFTA, Oman, New Zealand and India–EU content is planned.
How are changes to incentive rates handled?
Rates, product-specific rules and thresholds are held as effective-dated master data, so that a notification is applied in one place and past calculations retain the rate used.
Is the EU Digital Product Passport module final?
No. Passport records can be assembled today, and the data fields remain provisional until the EU adopts the textiles delegated act.
Request a SutraSoft Demonstration
Aevum Digital can review a sample of an exporter's shipping-bill data during a demonstration to show how claims and origin determinations appear in the platform.
References
- Texprocil, Quick Estimate Analysis of textile and apparel exports, April 2025 to March 2026. Source.
- Corpseed, DGFT extends RoDTEP scheme till 31 December 2026 (secondary report). Source.
- World Trade Scanner, RoSCTL extended to 31 December 2026 (secondary report). Source.
- FashionUnited, India–UK FTA comes into effect, 2026. Source.
- Texprocil circular on the DGFT migration of preferential certificates of origin to eCoO 2.0, December 2024. Source.
SutraSoft supports compliance management and does not replace professional customs or trade advice. Scheme validity and rates should be confirmed against the current official notification. Regulatory information on this page was last reviewed on 1 November 2026 and is provided for general information.